Privacy Policy Young Actors Academy

Privacy Policy for Young Actors Academy
Effective Date: 5th May 2025

At Young Actors Academy, we are committed to protecting the privacy and personal data of our students and their parents/guardians. This Privacy Policy explains how we collect, use, store, and share information, in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By enrolling in any of our classes — including weekend classes, weekday sessions, online tuition, LAMDA preparation, workshops, or any other services — you consent to the practices outlined in this policy.

1. Information We Collect

We may collect the following types of personal data:

a. Personal Information:
Names, addresses, email addresses, phone numbers, dates of birth, emergency contacts, and other relevant details needed for registration, communication, and class administration.

b. Medical and Support Needs:
Relevant medical details such as allergies, medical conditions, medications, or special educational needs to ensure health, safety, and inclusion during our sessions.

c. Educational and Performance Data:
Records of attendance, class progress, exam results (e.g. LAMDA), video or photo documentation (where permission is granted), and student feedback.

d. Website and Communication Data:
If you interact with us via our website or email, we may collect technical information (e.g. IP address, browser type), enquiry form submissions, and newsletter preferences.

2. How We Use Your Information

We use your data for the following purposes:

To manage enrolment and deliver our services
To communicate important class-related updates
To ensure student safety and meet safeguarding obligations
To monitor progress and provide feedback or certification (e.g. LAMDA entries)
To improve the quality and scope of our services
With consent, for marketing or sharing student achievements online or in promotional materials

3. Legal Basis for Processing

Our lawful bases for processing personal data include:

Contractual necessity (e.g. managing your enrolment)
Legal obligations (e.g. safeguarding, health and safety)
Legitimate interests (e.g. improving our services)
Consent (e.g. sharing photos or marketing communications)

4. Data Sharing and Third Parties

We do not sell or trade your personal information. We may share relevant information with:

Tutors and staff, only where necessary for class delivery or student safety
Exam boards such as LAMDA (for examination entries)
Third-party tools (e.g. Google Workspace, Zoom, Stripe, GoCardless) — only those that comply with relevant data protection standards
Legal or regulatory authorities if required by law

5. Data Retention

We retain personal data only as long as necessary to fulfil the purposes described above or to meet legal requirements. Where appropriate, data is anonymised or securely deleted.

6. Data Security

We take appropriate physical, technical, and organisational measures to safeguard your data. This includes the use of secure cloud platforms (e.g. Google Workspace), access controls, and regular data reviews.

7. Your Rights

Under the UK GDPR, you have the right to:

Access your personal data
Correct inaccurate or incomplete data
Request deletion (where legally and contractually possible)
Restrict or object to certain types of processing
Request data portability
Withdraw consent at any time (e.g. for photo permissions)
Lodge a complaint with the Information Commissioner’s Office (ICO)

8. Contact Us

For questions, access requests, or data concerns, please contact:

Young Actors Academy
📧 claire@youngactorsacademy.uk
📞 07312 045023
🌐 www.youngactorsacademy.uk

9. Updates to This Policy

We may revise this Privacy Policy from time to time. The latest version will always be available on our website, and we will notify you of any significant changes.