Effective Date: 5th May 2025

At Young Actors Academy, we are committed to protecting the privacy and personal data of our students and their parents/guardians. This Privacy Policy explains how we collect, use, store, and share information, in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By enrolling in any of our classes — including weekend classes, weekday sessions, online tuition, LAMDA preparation, Trinity Screen Acting Prep, workshops, or any other services — you consent to the practices outlined in this policy.

We may collect the following types of personal data:

a. Personal Information:
Names, addresses, email addresses, phone numbers, dates of birth, emergency contacts, and other relevant details needed for registration, communication, and class administration.

b. Medical and Support Needs:
Relevant medical details such as allergies, medical conditions, medications, or special educational needs to ensure health, safety, and inclusion during our sessions.

c. Educational and Performance Data:
Records of attendance, class progress, exam results (e.g., LAMDA), video or photo documentation (where permission is granted), and student feedback.

d. Website and Communication Data:
If you interact with us via our website or email, we may collect technical information (e.g., IP address, browser type), enquiry form submissions, and newsletter preferences.

e. Consent and Payment Data:
Information collected through consent forms and payment processing platforms (e.g., GoCardless) including payment history and subscription status.

• To manage enrolment and deliver our services
   
• To communicate important class-related updates
   
• To ensure student safety and meet safeguarding obligations
   
• To monitor progress and provide feedback or certification (e.g., LAMDA and Trinity entries)
   
• To improve the quality and scope of our services
   
• To manage and process payments securely via third-party platforms like GoCardless
   
• To manage consent records collected through online forms (e.g., photo consent, terms acceptance)
   
• With consent, for marketing or sharing student achievements online or in promotional materials
   

Our lawful bases for processing personal data include:

• Contractual necessity (e.g., managing your enrolment and payments)
   
• Legal obligations (e.g., safeguarding, health and safety)
   
• Legitimate interests (e.g., improving our services)
   
• Consent (e.g., sharing photos or marketing communications)
   

We do not sell or trade your personal information. We may share relevant information with:

• Tutors and staff, only where necessary for class delivery or student safety
   
• Exam boards such as LAMDA and Trinity College London (for examination entries)
   
• Third-party tools (e.g., Google Workspace, Zoom, Stripe, GoCardless, Google Forms) — only those that comply with relevant data protection standards
   
• Legal or regulatory authorities if required by law
   

We retain personal data only as long as necessary to fulfil the purposes described above or to meet legal requirements. Where appropriate, data is anonymised or securely deleted.

We take appropriate physical, technical, and organisational measures to safeguard your data. This includes the use of secure cloud platforms (e.g., Google Workspace), access controls, and regular data reviews.

We ensure that all third-party providers handling personal data comply with relevant data protection regulations.

Under the UK GDPR, you have the right to:

• Access your personal data
   
• Correct inaccurate or incomplete data
   
• Request deletion (where legally and contractually possible)
   
• Restrict or object to certain types of processing
   
• Request data portability
   
• Withdraw consent at any time for processing that depends on consent (e.g., marketing communications, photo use). Withdrawal will not affect processing already completed.
   
• Lodge a complaint with the Information Commissioner’s Office (ICO)
   

We use cookies and similar technologies on our website to improve user experience. You can manage your cookie preferences via your browser settings.

For questions, access requests, or data concerns, please contact:

Young Actors Academy
📧 office@youngactorsacademy.uk
📞 07312 045023
🌐 www.youngactorsacademy.uk

We may revise this Privacy Policy from time to time. The latest version will always be available on our website, and we will notify you of any significant changes.

We encourage you to review this policy regularly. Continued use of our services after changes are posted constitutes acceptance of the updated policy.